Plan with context
Keep the purpose, students, dates and attending team connected from the first request.
FEATURED WORK / EDUCATIONAL VISITS
School trips,
well planned.
A complete trip-management application bringing requests, approvals, staff cover, risk assessments and trip records into one coordinated workflow. Built around the way a school actually works, and an example of what we could create for yours.
On a small screen, scroll within the image or open the full-size view.
Trips: upcoming visits, current stages and cover summaries in one overview.
THE WORK AROUND THE VISIT
Less chasing.
More clarity.
Keep reviews moving
See which stage needs attention and who is responsible for the next decision.
See cover impact early
Understand the staffing implications while the trip is being planned, not after approval.
Follow your own process
Shape approval stages and responsible roles around the way your school works.
The experience step captures the purpose, destination and students taking part before dates and staffing.
Open full-size image : Plan a trip, opens a new tab01 / A CLEAR START
A considered request.
Not another email chain.
Start with what the visit is for, where it is going and who will take part. The guided request separates the experience, dates and team, and review into clear steps.
- Capture destination, purpose, category and year groups together.
- Bring dates and attending staff into the same request.
- Review the details before submitting them into the approval process.
02 / STAFFING, IN CONTEXT
Change the team.
See the cover implications.
Taking staff out of school affects the timetable back at school. The cover forecast makes that part of the planning conversation, before a request reaches final approval.
Step through the same trip request as Sophie Reed, Amelia Grant and James Bennett are added in turn. Watch the attending-staff field and the additional lessons requiring cover change together.
On a small screen, scroll within the image or open the full-size view.
Step 1 of 4. Only the current user is included. Compare the attending-staff field with the Additional column below.
Timetable-aware by design. The forecast uses timetable data synchronised from the school's MIS, with existing absence and cover information used where available. It connects the people attending the visit with the lessons that need cover back at school.
Record decisions and comments, and follow progress through each approval stage.
Open full-size image : Approval decisions, opens a new tab03 / ACCOUNTABLE DECISIONS
The next decision.
Clearly in view.
Authorised staff can review a request, record comments and approve or reject it. The stage overview distinguishes completed decisions from the review that needs attention now.
- Keep decision comments alongside the request.
- See progress through line manager, cover, coordinator and preparation stages.
- Keep approval history with the trip record, rather than scattered across inboxes.
Trip details bring the request, staffing, preparation status and cover context together.
Open full-size image : Trip details, opens a new tab04 / ONE SHARED RECORD
The details people need.
In one place.
Dates, students, estimated costs, attending staff and cover impact sit together in the trip details view. Staff can review the operational context without piecing it together from separate messages and spreadsheets.
- Keep the purpose and practical details connected.
- Make the trip leader and accompanying staff visible.
- See the current preparation status alongside the cover summary.
CONNECTED SCHOOL WORKFLOWS
The wider workflow.
Working together.
Requests, documents, decisions and preparation are connected within the completed application. The same bespoke approach can bring together the processes and systems your school relies on.
Risk assessment documents
Upload risk assessments, review documents and manage rejection and resubmission alongside the trip record.
Final checklist workflow
Track preparation checks, responsibilities and completion before a visit is ready to go.
MIS-backed staffing and timetables
Use synchronised staff-directory and timetable data to connect attending staff with cover requirements, including existing absence and cover information where available.
Trip records and approval history
Keep practical details, responsibilities, comments and approval decisions together in a shared trip record.
School-managed approval configuration
Choose required approval stages and assign the people responsible without redevelopment for routine process changes.
Potential bespoke integrations
Academia or other calendar synchronisation could form part of a separate bespoke solution, shaped around your systems and the access available.
FAMILIAR FOUNDATIONS
Make more of your
Microsoft 365.
The starting point is the Microsoft 365 environment your school already uses, with Power Apps, Power Automate and SharePoint where your existing education subscription and requirements allow.
We check the exact licences, users, connectors and MIS access before proposing delivery. Some integrations or features may require additional licences or services; any extra requirements and costs are made clear upfront.
Every school has different workflows, MIS arrangements, approval structures and administrative requirements. We start by understanding those differences, then develop suitable software rather than asking you to adopt an identical system.
START WITH YOUR SCHOOL
What could we simplify at your school?
Every school has its own processes, pressures and ways of working. Tell us what's taking too much time, and let's explore what a purpose-built solution could look like.